Office of the Registrar

registrar
Contact
Office of the University Registrar
  • Mrs. Arleen B. Uy - Registrar
  • Ms. Gergie P. Ambato - Admission Officer
  • Mr. Rolloves Vin F. Lobendina - Staff
  • Ms. Aillen Mia B. Dadole - Staff
  • Ms. Regin M. Amilao - Staff
Degrees Offered
  • B.S., M.S., Ph.D., Doctorate, Diploma

Information for

Services

Step Applicant/Client Service Provider Duration of Activity(Under Normal Circumstances) Personnel in Charge Fees Form
1 Presents request form Assesses and advises client to pay the cashier 2 minutes Arleen Uy and Gergie Ambato Request form with assessed fees
2 Pay to the Cashier Processes payment and issues Official Receipt 3 minutes Arleen Uy and Gergie Ambato Php 20.00/subject Oficial Receipt
3 Presents receipt to Registrar’s Office Verifies subject/s in the information system and issues completion form/s 3 minutes Arleen Uy and Gergie Ambato None Grade removal/completion form/s
4 Accomplishesthe form in 4 copies and then give the filed out form to his/her faculty Faculty signs and indicates the schedule for completion/removal 2 minutes Arleen Uy and Gergie Ambato None Grade removal/completion form/s
5 Approach College Dean Signs the form 2 minutes College Dean None Grade removal/completion form/s
6 Proceed to Registrar's office Records and approves the removal/completion form 3 minutes Arleen Uy and Gergie Ambato None Grade removal/completion form/s
7 Give the removal/completion form to his/her faculty Faculty gives the grade and submits the form at the Registrar's office for recording 5 minutes Faculty member handling the subject None Grade removal/completion form/s
8 Receives the grade from the Registrar's Office Records the grade in the information system and releases grade to student 1st copy-for Registrar 2nd copy-for Dept. 3rd copy-for College Dean 4th copy-for Student 5 minutes Arleen Uy and Gergie Ambato None Grade removal/completion form/s
END OF TRANSACTION
Step Applicant/Client Service Provider Duration of Activity(Under Normal Circumstances) Personnel in Charge Fees Form
1 Presents Certificate of Registration COR Virifies load revision and issues change of matriculation form 2 minutes Arleen Uy and Gergie Ambato Change of matriculation form
2 Student accomplishes the form and approaches academic adviser Evaluates and advises student for subjects to be cancelled/added 5 minutes College Advisers/Year level advisers Change of matriculation form
3 Presents the form to assessment section Assesses fees for subjects added/cancelled 3 minutes Adela Macalong None Change of matriculation form with assessment of fees
4 Pay to Cashier Processes payment and issues Official Receipt 5 minutes Sally Bongcawil Php 20.00/subjects Official Receipt
5 Go to College subject controller Controlle renters the subject approved by the college adviser and signs the change of matriculation form 5 minutes Designated college controller None Change of matriculation form
6 Proceeds to Registrar’s office and receives approved change of matriculation form Verifies if subject/s added/cancelled are recorded Approves the form and issues the student’s and Dean’scopy 5 minutes Arleen Uy and Gergie Ambato None Approved change of matriculation form
END OF TRANSACTION
Step Applicant/Client Service Provider Duration of Activity(Under Normal Circumstances) Personnel in Charge Fees Form
1 Accomplishes the request for permit to study with the recommending approval of the academic adviser and college Dean and submit to the Registrar’s Office Receives/reviews request form and, guides student to pay at the Cashier 2 minutes Arleen Uy and Gergie Ambato Request form for Permit to Study
2 Pay to the Cashier Processes payment and issues Official Receipt 3 minutes Arleen Uy and Gergie Ambato Php 20.00/subject Oficial Receipt
3 Submits the Official Receipt at the Registrar’s Office Prepares the Permit to Study indicating the School and subjects to be enrolled 10 minutes Regin M. Amilao, Aillen Mia B. Dadole, Rolloves Vin F. Lobendina None
4 Receives the Permit to Study Releases Permit to Study for official seal at the Chancellor’s Office 3 minutes Regin M. Amilao, Aillen Mia B. Dadole, Rolloves Vin F. Lobendina None Permit to Study
END OF TRANSACTION
Step Applicant/Client Service Provider Duration of Activity(Under Normal Circumstances) Personnel in Charge Fees Form
1 Accomplish request form Receives/reviews accomplished request form and advises client to pay at the Cashier 2 minutes Arleen Uy and Gergie Ambato Request form
2 Pay to the Cashier's Office Processes payment and issues Official Receipt 3 minutes Salome Bongcawil Php 50.00/subject Oficial Receipt
3 Present OR and submit photocopy and original documents (TOR/Diploma) Processes request and prepares CAV 5 minutes Regin M. Amilao, Aillen Mia B. Dadole, Rolloves Vin F. Lobendina None Original and photocopy of documents
4 Receives CAV,Photocopy of OTR/Diploma with the original copy Releases documents and records transaction in the log book and instructs student to proceed to Chancellor’s Office for the official seal 25 minutes Arleen Uy and Gergie Ambato None Signed certified true copy of certification, OTR and Diploma
END OF TRANSACTION
Step Applicant/Client Service Provider Duration of Activity(Under Normal Circumstances) Personnel in Charge Fees Form
1 Submit clearance and request form Receives/reviews request form and advises client to pay to the Cashier
  • In case of no clearance - advises the client to process clearance form and indicates in the request form requirements and fees.
  • If student is already cleared- retrieves file at the archive and updates his/her personal information
2 minutes Arleen Uy and Gergie Ambato Department Chair Clearance/Request form
2 Pay to the Cashier's Office Processes payment and issues Official Receipt 3 minutes Salome Bongcawil HD-Php 50.00
Certification-Php 50.00
OTR-Php 50.00/page
Evaluation- Php 50.00
Oficial Receipt
3 Present OR and submit other requirements as stipulated in the request form Receives requirements and O.R. and indicates schedule of release documents on the claim stub 5 minutes Regin M. Amilao, Aillen Mia B. Dadole, Rolloves Vin F. Lobendina None OR, request form and requirements
4 Receives claim stub for schedule of release Releases claim stub Prepares and checks documents (OTR,evaluation form,HD 2 minutes
30 minutes to 3 working days
Arleen Uy and Gergie Ambato
Regin M. Amilao, Aillen Mia B. Dadole, Rolloves Vin F. Lobendina
None Claim Stub
5 Submit claim stub for requested documents on schedule of release Receives claim stub and retrieves documents for release 5 minutes Regin M. Amilao, Aillen Mia B. Dadole, Rolloves Vin F. Lobendina None Claim Stub
5 Receives documents Records transaction and allows student to review the document. If no corrections,instructs client to proceed to Chancellor’s Office for Official Seal 5 minutes Regin M. Amilao, Aillen Mia B. Dadole, Rolloves Vin F. Lobendina None Transfer Credentials(HD, OTR,Certification,Evaluation)
END OF TRANSACTION
Step Applicant/Client Service Provider Duration of Activity(Under Normal Circumstances) Personnel in Charge Fees Form
1 Accomplish request form Receives/reviews accomplished request form and advises client to pay at the Cashier 2 minutes Arleen Uy and Gergie Ambato Request form
2 Pay to the Cashier's Office Processes payment and issues Official Receipt 3 minutes Salome Bongcawil Php 50.00 Oficial Receipt
3 Present OR and wait for the request to be processed Prepares certification and forwards to Campus Registrar for signature 5 minutes Arleen Uy and Gergie Ambato None Certification
4 Receives Certification Releases documents and records transaction in the logbook. Instructs client to proceed to Chancellor’s Office for Official Seal 10 minutes Regin M. Amilao, Aillen Mia B. Dadole, Rolloves Vin F. Lobendina, Arleen Uy and Gergie Ambato None Signed Certification
END OF TRANSACTION
Step Applicant/Client Service Provider Duration of Activity(Under Normal Circumstances) Personnel in Charge Fees Form
1 Accomplish request form Receives/reviews accomplished request form; Locates Diploma; places notarial seal. 2 minutes Arleen Uy and Gergie Ambato Request form
2 Receives diploma Releases diploma and records in the logbook. Instructs client to proceed to Chancellor’s Office for official seal
  • In case of wrong entry,requests client to indicate the details in the request form and client will be contacted as soon as corrected copy is available.
3 minutes Regin M. Amilao, Aillen Mia B. Dadole, Rolloves Vin F. Lobendina None Diploma
END OF TRANSACTION